Modern Slavery

Organisation

This statement applies to Motorclean and Fullfield FM Ltd (referred to in this statement as ‘the Organisation’). The information included in the statement refers to the financial year 2025/2026.

Organisational structure

Our services are provided across the UK and are divided into Areas (managed by an Area Manager) and overseen by a regional Head of Business. The field Staff are supported from a team at the Organisations Head Office based in Laindon Essex. All of this is managed by the Board of Directors.

The main activities carried out by the Organisation is the provision of vehicle preparation, vehicle cosmetic repair, and facilities management services. These activities are carried out on the premises of our client and occur all year around.

Definitions

The Organisation considers that modern slavery encompasses:

• human trafficking, including the recruitment, transportation, transfer, harbouring or receipt of individuals through coercion, deception or abuse of power for the purpose of exploitation.
• forced or compulsory labour, where individuals are made to work under threat, coercion, intimidation or penalty and have not offered themselves voluntarily.
• slavery or servitude, where a person is deprived of their liberty and treated as the property of another individual or organisation.
• debt bondage or bonded labour, where a person is forced to work and repay a debt and is unable to leave their employment freely.
• the exploitation of vulnerable individuals through physical, psychological, financial or other forms of control.
• the restriction of an individuals freedom of movement, personal autonomy or ability to leave employment without fear or repercussions

Commitment

The Organisation acknowledges its responsibilities in relation to tackling modern slavery and is committed to acting ethically, responsibly and with integrity in all business dealings. We are committed to complying with the provisions of the Modern Slavery Act 2015 and to promoting a culture of respect for human rights throughout our operations and supply chains.

The Organisation recognises that preventing modern slavery requires ongoing vigilance and continuous review of both its internal employment practices and its supply chain arrangements. We are committed to ensuring all workers are treated fairly with dignity and respect and that employment is freely chosen and undertaken in accordance with applicable employment laws and standards.

The Organisation promotes ethical recruitment practices and does not tolerate any form of forced labour, bonded labour, human trafficking, exploitation, discrimination or abuse. We are committed to safeguarding the welfare of employees and any individuals working on our behalf.

The Organisation does not enter into business with any other organisation, in the United Kingdom or abroad, which knowingly supports or is found to involve itself in slavery, servitude and forced or compulsory labour. We expect our suppliers, contractors and business partners to uphold the same standards and to operate in a manner that respects human rights and prevents modern slavery in all its forms.

No labour provided to the Organisation in the pursuance of the provision of its own services is obtained by means of slavery or human trafficking. The Organisation strictly adheres to the minimum standards required in relation to its responsibilities under relevant employment legislation in the UK.

Supply chains

To support the delivery of our facilities management and cleaning services across the United Kingdom, the Organisation works with a range of suppliers and contractors. Our key supply chains include cleaning chemicals and consumables, equipment and machinery, PPE, uniforms, vehicles and specialist contracted services.

We are committed to identifying and mitigating risks by carrying out proportionate due diligence when selecting suppliers and contractors, including reviewing their compliance with relevant employment and modern slavery legislation.

The Organisation expects all suppliers, subcontractors and business partners to implement appropriate controls and due diligence measures to identify, prevent and mitigate the risk of modern slavery, human trafficking and labour exploitation within their operations and supply chains. We also expect full cooperation in relation to any enquiries, assessments or investigations concerning these matters.

Potential exposure

The Organisation considers its main exposure to the risk of slavery and human trafficking to be through its subcontracting of the services.

Whilst the Organisation assesses its overall risk as relatively moderate due to operating predominantly within the UK and adhering to robust recruitment and employment practices, we recognise risks may arise through subcontracted labour and complex supply chains. To identify and manage these risks, the Organisation undertakes annual risk assessments, reviewing workforce arrangements, supplier relationships and operational activities to identify areas of higher risk and implement appropriate controls. The findings of these assessments are used to inform our due diligence processes and ongoing monitoring activities to help prevent modern slavery within our business and supply chains.

Steps

The Organisation carries out due diligence processes in relation to ensuring slavery and/or human trafficking does not take place in its organisation or supply chains, including conducting a review of the controls of its suppliers.

The Organisation has not, to its knowledge, conducted any business with another organisation which has been found to have involved itself with modern slavery.

In accordance with section 54(4) of the Modern Slavery Act 2015, the Organisation has taken the following steps to ensure that modern slavery is not taking place:

• Have undertaken an audit to identify potential risks in the supply chain.
• Reviewed our supplier contracts to ensure that there is an immediate termination clause that can be evoked in the event that the supplier is, or is suspected, to be involved in modern slavery.
• Have undertook impact assessments of our services and the potential instances of slavery.
• All staff are made aware of where the potential for risk with Modern Slavery – those that work closely within the departments that are exposed to the elements where risk is highest are trained to be extra vigilant and to report the slightest suspicion to their line manager where it is investigated thoroughly.

Key performance indicators

The Organisation has set the following key performance indicators to measure its effectiveness in ensuring modern slavery is not taking place in the Organisation or its supply chains.

• Before the applicant is accepted for the role a photo is taken of the potential operator and two forms of Proof of Identity and Address are provided this is then sent to Head office where checks are made into the identity of the applicant.
• Our system highlights bank accounts used for multiple operators and for addresses where more than 2 operators live.

All of the above are investigated by our experienced staff, if they are not satisfied with the responses they then highlight this to their line manager or further investigation.   We reject approximately 4% of the contracts per year, for various reasons.

Policies

The Organisation has the following policies which further define its stance on modern slavery a modern slavery policy.

Slavery Compliance Officer

The Organisation has a Slavery Compliance Officer, to whom all concerns regarding modern slavery should be addressed, and who will then undertake relevant action with regard to the Organisation’s obligations.

This statement is made in pursuance of Section 54(1) of the Modern Slavery Act 2015 and will be reviewed for each financial year.